Rental property
Rental property tax records to keep
Rental property tax work usually depends on a mix of agent statements, loan information, invoices, and ownership records. Keeping them organised saves time at tax time.
Separate repairs from improvements
Rental property expenses can be treated differently depending on what work was done and why. Bring invoices and descriptions so the accountant can review the treatment.
Keep loan and ownership records
Interest, refinancing, purchase costs, and sale documents can affect the tax work. Keep the records even if the property was only rented for part of the year.
Prepare before sale events
If you sell a rental property, collect purchase, ownership, improvement, and sale records early so any capital gains tax questions can be reviewed properly.
Full checklist
- Annual rental statements from the property manager.
- Loan interest summaries and borrowing cost records.
- Council rates, water rates, strata, and insurance documents.
- Repairs, maintenance, and contractor invoices.
- Capital works, depreciation, and quantity surveyor reports if available.
- Purchase, sale, and ownership records if the property changed during the year.
- Private-use details or vacancy periods if relevant.
Common questions
Do I need every receipt? +
Bring the records you have. The accountant can explain what else may be needed for the claim being reviewed.
Should I bring my loan statements? +
Yes. Interest summaries and loan changes can be relevant to rental property tax work.